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MARS-IP Artificial Intelligence Usage Policy

Version 1.0 – Publication date: January 1, 2026

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  1. Preamble and Objectives

Artificial intelligence (AI) presents a major opportunity to enhance efficiency, competitiveness, and the quality of services provided to customers.
 

However, its use in a confidential setting, as required by the client-attorney relationship, entails compliance with ethical, legal, and professional standards.
MARS-IP is committed to protecting your data in its use of AI tools.
 

The purpose of this policy is:

  • to establish a clear, transparent, and secure framework for the use of AI within the firm,

  • to reiterate the ethical, legal, and professional principles that apply to everyone,

  • to raise awareness among all employees regarding data protection issues and the environmental impact of digital tools, 

  • to specify the rules of use, responsibilities, and governance procedures


Our charter is based on the recommendations of the Council of European Bars and Law Societies, the Cour de cassation, and the Paris Bar Association’s white paper on artificial intelligence.
 

   2. Scope

This policy applies to all attorneys and interns at MARS-IP, regardless of their employment contract (permanent, fixed-term, work-study, or internship), as well as to external service providers working on our information system.

It covers the use of all AI tools and systems, whether they are: 

  •  Provided and approved by the firm. 

  •  Publicly available on the Internet (e.g., ChatGPT, etc.), for professional use. 

 

   3. Intended use

We use artificial intelligence, in particular, to streamline document research, organize draft texts, summarize lengthy documents, and enhance our legal monitoring. It helps us improve the efficiency of certain technical steps. It never replaces our analytical work.

 

  4. Guiding Ethical Principles

The use of AI within the firm is based on the following principles:

  1. AI as a tool for expertise, not a replacement: Artificial intelligence (AI) is used exclusively to automate non-critical tasks. It does not, under any circumstances, replace human expertise. The interpretation of the law remains a strictly human skill.

 

   2. Systematic human review: All information, analyses, or documents generated by an AI tool are systematically reviewed and validated by a qualified professional. Legal interpretations generated by AI are rigorously verified.

 

   3. Transparency, training, and security: The European Artificial Intelligence Regulation establishes a requirement to provide information regarding the use of AI systems starting in August 2026. We have chosen to get a head start on this requirement.

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The MARS-IP firm:

  • Informs its clients when using an AI tool as part of an assignment, particularly for generative or automated solutions.

  • Uses only tools whose terms and conditions for data use have been reviewed in advance, with a preference for paid versions, which offer greater data protection.

  • Trains all its employees in the responsible and controlled use of AI.

  • Regularly updates its tools to ensure their reliability and data security.

 

   4. Privacy and GDPR Compliance:

  • No confidential or sensitive data is integrated into an AI tool without clear contractual guarantees regarding security and non-reuse.

  • Data is systematically anonymized.

  • The firm prioritizes solutions hosted in Europe or compliant with GDPR standards.

 

   5. Increased vigilance and respect for copyright:

  • The firm remains particularly vigilant regarding the risk of errors or "hallucinations" generated by AI.

  • As a firm specializing in intellectual property, any use of generative AI complies with copyright laws, particularly in the creation of content.


  6. The Franco-German and European dimension

Our practice is rooted in a Franco-German and European legal tradition. While certain concepts may appear similar across legal systems, their practical application, economic implications, and judicial interpretation often differ significantly.

Artificial intelligence tools do not always pick up on these cultural and systemic nuances. We therefore systematically adapt our analyses to the specific national context. Translating does not mean transposing. Comparing does not mean harmonizing.

 

  5. Update Process

As artificial intelligence is constantly evolving, this policy will need to be adapted.
It will be updated at least once a year, or more frequently if significant technological advancements or regulatory changes require it.

 

  6. Environmental Issues and Digital Moderation

The use of AI tools has a real environmental impact (significant energy and water consumption during queries and model training).

MARS-IP is committed to adopting responsible practices:

  • Prudent use: using AI only when it provides real added value.

  • Query optimization: limiting the number of unnecessary interactions with models.

  • Prioritizing resource-efficient solutions: using lighter models whenever possible.

  • Internal awareness: training teams on the environmental impacts of digital technology.

  • Monitoring the ecological footprint: integrating this aspect into decisions regarding the selection and use of tools.

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